Events and Communication Specialist

Events and Communication Specialist
Part-Time: Estimated 15-20 hours average per week
Pay: $20 / hour (W-2 employee)
Reports to: Business Development & Operations Manager
Direct Reports: None
Job Location: Hybrid with some time spent at venues for the events and programs
 
Seeking a self-motivated and efficient individual to add to a small team that serves the business community (and community at large) through programs and services adding value to members while also strengthening partnerships through collaboration. The ideal candidate is looking to fill a few hours per day with meaningful work, has a positive energy to add to the work culture, enjoys event planning and promoting, and goes out of the way to connect the dots to help people/businesses thrive.
 
The focus of the role is to identify, plan, market, and execute events and programs for the Apex Chamber (ticketed and non-ticketed) to engage the members in a meaningful way and to attract non-members to be engaged in such events and programs. Goal that one quarter of time will be spent on communications with the rest of the time spent on events and programs.
 
Job Responsibilities and Specific Duties:

•  Responsible for the planning and logistics for all on-site and off-site organization meetings and events, including attending all chamber events as necessary to ensure registration, check-in, and payment collection.
• Responsible for analyzing the event schedule to develop short and long term strategies for resources and communication related to events and programs.
• Promoting attendance at events and sponsorship opportunities of the events.
• Create and analyze income/expense reports for each activity to help strategize methods to maximize programs for member value.
• Development of communications to market all programming and activities, such as: Annual Meeting, Run the Peak 5/10k, Economic Update, State of the Town, Youth Leadership, First Responders Appreciation, Membership Appreciation, and Ribbon Cuttings.
• Responsible for the creation and updating of data in the membership database.
• Developing and executing on a marketing plan for the organization.
• Creating and managing content and posts for social media channels and emails.
• Other duties as assigned.

• Familiarity with ChamberMaster (membership management software) or other customer relationship management platforms.
• Proficiency with media tools and software such as Canva, Constant Contact, Microsoft and Google.
• Creative skills to develop marketing items for social media and other communication platforms (email marketing, pamphlets, etc.).
• People-focused with the ability to build relationships in the community.
• Strong project management capabilities to handle several events and projects at once.
• Organized and detail-oriented – adept at managing schedules, records, and logistics.
• Ability to attend functions and programs before and after regular office hours.
• Excellent customer service touch to navigate personalities of all kinds to ensure a positive outcome.
• Experience working in nonprofit, volunteer, or event-driven environments preferred.
• Availability to attend functions and programs before, during and after regular office hours.
• Supporting other team members and contributing towards a positive work culture.
• Passionate about the Apex community and supporting local businesses.